Last updated: 12 November 2026
1. Who we are
The website https://medicinamoderna.ro (the “Website”) is the website of the journal Medicina Modernă – Modern Medicine (ISSN-online 2360-2473 / ISSN-print 1223-0472), edited by the Bucharest College of Physicians (Colegiul Medicilor București, “CMB”, “we”, “us”).
CMB is the controller of the personal data processed through the Website and in connection with the journal.
- Address: Str. Avram Iancu nr. 1, sector 2, 024014 Bucharest, Romania
- Fiscal code: 9188707
- E-mail: cmb@cmb.ro
- Telephone: +40 21 310 21 26
- Editorial office of the journal: redactie@medicinamoderna.ro, tel. +40 732 624 855
Data Protection Officer (DPO): Ioana Luminița Popescu, tel. +40 21 315 32 21 / +40 21 315 32 22 / +40 21 310 21 26 / +40 21 310 21 27, e-mail ioana.popescu@cmb.ro / cmb@cmb.ro.
2. What personal data we process, for what purposes and on what legal basis
| Situation | Personal data | Purpose | Legal basis (GDPR) |
|---|---|---|---|
| Visiting the Website | IP address, browser type, device and operating system, pages visited, date and time of access (server logs) | Operating the Website, ensuring its security and preventing abuse | Art. 6(1)(f) – our legitimate interest in the secure operation of the Website |
| Website statistics (Google Analytics, only with your consent) | Pseudonymous identifiers stored in cookies, pages visited, approximate location, device data | Understanding how the Website is used, in order to improve it | Art. 6(1)(a) – your consent, given through the cookie banner, which you can withdraw at any time |
| Submitting a manuscript (by e-mail to redactie@medicinamoderna.ro) | Name, academic title, affiliation, e-mail address, telephone, postal address, ORCID iD, the manuscript and accompanying documents, correspondence with the editorial office | Registering and evaluating the manuscript (including double-blind peer review), communicating with the authors, publishing accepted articles | Art. 6(1)(b) – steps taken at the author’s request with a view to publication; Art. 6(1)(f) – legitimate interest in ensuring the scientific quality of the journal |
| Publishing an article | Authors’ names, affiliations, ORCID iD and, where applicable, the e-mail address of the corresponding author | Publication of the article in open access, attribution of authorship, indexing in scientific databases (e.g. Crossref/DOI) and archiving | Art. 6(1)(b) – the publication agreement with the authors; Art. 6(1)(f) – legitimate interest in the scientific record |
| Peer review | Name, affiliation, e-mail address and area of expertise of reviewers and members of the editorial board; review reports | Organising the peer-review process; publishing the composition of the editorial board on the Website | Art. 6(1)(b) / Art. 6(1)(f) |
| Subscriptions to the journal (by e-mail or at the CMB headquarters) | Name and surname, CUIM (unique identification code of the physician), proof of payment, delivery address, e-mail | Managing the subscription and delivering the printed journal; awarding continuing medical education (CME) credits | Art. 6(1)(b) – performance of the subscription; Art. 6(1)(c) – legal obligations (accounting and tax, CME rules) |
| Contacting us (by e-mail or telephone) | Name, e-mail address, telephone number and the content of your message | Answering your request | Art. 6(1)(f) – our legitimate interest in answering requests; Art. 6(1)(b) where the request concerns a contract |
We do not use the personal data collected through the Website for automated decision-making or profiling, and we do not use it for marketing purposes.
3. Cookies
The Website uses cookies that are strictly necessary for its operation and, only with your consent, statistics cookies (Google Analytics). Details are available in our Cookie Policy. You can change or withdraw your consent at any time from the “Manage consent” link available on the Website.
The Website also offers an accessibility tool (Readabler) that stores your display preferences (e.g. font size, contrast) only in your browser.
4. Who receives your personal data
- Reviewers and members of the editorial board, for evaluating manuscripts (in the double-blind process, reviewers do not receive the authors’ identity);
- Readers of the Website and of the printed journal, for the data published together with the articles;
- Scientific databases and indexing services (e.g. Crossref for DOI registration and the other indexing and abstracting databases in which the journal is included), for published articles;
- Service providers acting on our behalf (processors): the Website hosting and maintenance provider (servers located in Romania) and Google Ireland Limited (Google Analytics, only with your consent);
- Public authorities, where we are required to do so by law.
5. Transfers outside the European Economic Area
Google Analytics data may be transferred to Google LLC in the United States. Such transfers are based on the EU–US Data Privacy Framework, to which Google LLC is certified, and on the standard contractual clauses approved by the European Commission. Apart from this, we do not transfer personal data outside the EEA.
6. How long we keep your personal data
- Server logs: for a limited period, only as long as necessary for security purposes;
- Google Analytics data: for the retention period set in Google Analytics, of no more than 14 months;
- Published articles and the related author data: permanently, as part of the scientific record and the journal archive;
- Manuscripts that are not accepted and the related correspondence: for as long as necessary to complete and document the editorial process;
- Subscription and payment data: for the period required by accounting and tax legislation;
- Other correspondence with the editorial office: for as long as necessary to handle the request.
7. Your rights
Under the GDPR, you have the right to request access to your personal data, rectification, erasure, restriction of processing and data portability, to object to processing based on our legitimate interest, and to withdraw your consent at any time, without affecting the lawfulness of processing carried out before withdrawal.
Please note that, due to the nature of scientific publishing, the erasure of author data from articles that have already been published may be limited, in line with the journal’s editorial policies and Art. 17(3) GDPR.
To exercise these rights, contact us at cmb@cmb.ro, by post at the address above, or contact the Data Protection Officer. You also have the right to lodge a complaint with the National Supervisory Authority for Personal Data Processing (ANSPDCP), www.dataprotection.ro, and to go to court.
8. Security
We take appropriate technical and organisational measures to protect personal data, including encrypted connections (HTTPS), access restrictions and regular updates and backups of the Website.
9. Changes to this Policy
We may update this Privacy Policy from time to time. The current version is always available on this page, with the date of the last update.